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Administrative Assistant

Uni Systems

Brussels, Belgium

The ideal candidate will be part of our Brussels office and the first point of contact for internal/external visitors of our branch.

Reporting to the F&A Manager, the ideal candidate performs various administrative tasks to support our office and local employees on a daily basis. Among positions responsibilities will be:

  • Daily support of our Front desk – reception activities;
  • Provide Business support/administration to Brussels team;
  • Scheduling/preparing meetings and appointments;
  • Coordination of facilities support, office supplies stock and place orders when needed;
  • Benefits administration (mobile, fleet management etc);
  • Assist over payroll procedure (employees absence leaves & timesheet on a monthly basis);
  • Support on employees travel procedure and expense claim;
  • As the first point of contact, will Answer employees’ queries and forward them to the HR department as needed.

Skills & Qualifications

  • At least a year experience in customer service, reception within an organized cooperation;
  • Excellent knowledge of MS Office, particularly Word,Excel ,PowerPoint;
  • Excellent verbal and written communication skills in English and French;
  • Knowledge of Flemish will be considered a plus;
  • Good organizational skills along with multi-tasking abilities;
  • Should have a flair for helping people, providing administrative support and organizing work;
  • Excellent interpersonal and communication skills;
  • Detail oriented and proactive mentality;
  • Willingness to enhance knowledge and skills in a fast moving IT company.

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