Executive Assistant


Brussels, Belgium

For one of our clients, EUROGYPSUM, we are looking for an: EXECUTIVE ASSISTANT.


Founded in 1961, Eurogypsum is a European federation of national associations of gypsum products manufacturers, based in Brussels. (International Non-Profit Association).

Eurogypsum anticipates industrial changes for a sustainable construction. Eurogypsum adapts to those mutations with win-win policy solutions in constant dialogue with the EU Institutions.

Our main assignment consists in promoting a sustainable built environment for Europe thanks to the environmental, social and economic credentials of gypsum products and solutions.

The Executive Assistant reports to the Secretary General.


Support the Secretary General in performing the following tasks in an autonomous way:

  • Office Management: Staff Management (cooperation with Partena on staff issues, input of salaries, Sodexo, holiday planning, recruitment formalities, follow-up on HR legislation and on the prevention, safety and health of the staff, etc.), fulfilment of legal duties of an AISBL, etc.;
  • General secretariat management (various daily duties relating to the function, management of calendars, maintenance of accurate records for membership database, IT management, etc.);
  • Update and maintenance of:
    • Outlook contact database;
    • External mailing lists;
    • Eurogypsum directory.
  • Digitalization of Eurogypsum Congresses documentation;
  • Dealing with providers, negotiation and follow-up on contracts;
  • Financial Management: payment of invoices, preparation of the monthly financial reports, input for the monthly VAT declarations, preparation of membership invoices, expense reports;
  • Draft briefing notes to update members on social legislative changes;
  • Draft internal procedures;
  • Administrative and financial management of the Calcium Sulphate Consortium.


Support the Secretary General and the Policy Advisor in the following tasks:

  • Organization of workshops, internal and external meetings and events (logistics and communication to stakeholders and speakers);
  • Update three websites (Eurogypsum website, GtoG website, European Parliament Gypsum Forum website);
  • Support the Secretariat in the production of the communication tools:
    • Proofread the produced tools;
    • Assist in layout and translations for Eurogypsum publications;
    • Assist in audio-visual production and post-production (filming, editing);
    • Inventory of materials both digital and printed;
    • Maintain and enhance photos and videos databases;
    • Working with suppliers for website/print material development.


  • Professional or bachelor degree; additional qualification on administration, business, management or secretarial studies would be considered as an advantage;
  • Over 8 years of experience in administration or other field related to this position.


  • French speaking + Excellent spoken and written English! (NL is a plus.);
  • Level of knowledge in accountancy: accountant assistant;
  • Advanced IT skills including Microsoft Outlook and MS Office (Word, Excel);
  • Knowledge of data analytics tools and social media campaigns is an asset.


  • Well organized, multitasks, flexible;
  • Proactive, able to work autonomously and to take full responsibility of assigned tasks in short time;
  • A team player with real social and communication skills;
  • Proofreading skills with outstanding attention to detail;
  • Ready to work in a small team.

Starting Date: 15th to 20th November 2017.

If you are interested, please contact Mr. Sacha Zizic of Optimal At:

Don't forget to mention BrusselsJobs when applying.

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