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Executive Assistant

Optimal

Brussels, Belgium

For one of our clients, EUROGYPSUM, we are looking for an: EXECUTIVE ASSISTANT.

EUROGYPSUM

Founded in 1961, Eurogypsum is a European federation of national associations of gypsum products manufacturers, based in Brussels. (International Non-Profit Association).

Eurogypsum anticipates industrial changes for a sustainable construction. Eurogypsum adapts to those mutations with win-win policy solutions in constant dialogue with the EU Institutions.

Our main assignment consists in promoting a sustainable built environment for Europe thanks to the environmental, social and economic credentials of gypsum products and solutions.

The Executive Assistant reports to the Secretary General.

ADMINISTRATION & FINANCIAL SUPPORT

Support the Secretary General in performing the following tasks in an autonomous way:

  • Office Management: Staff Management (cooperation with Partena on staff issues, input of salaries, Sodexo, holiday planning, recruitment formalities, follow-up on HR legislation and on the prevention, safety and health of the staff, etc.), fulfilment of legal duties of an AISBL, etc.;
  • General secretariat management (various daily duties relating to the function, management of calendars, maintenance of accurate records for membership database, IT management, etc.);
  • Update and maintenance of:
    • Outlook contact database;
    • External mailing lists;
    • Eurogypsum directory.
  • Digitalization of Eurogypsum Congresses documentation;
  • Dealing with providers, negotiation and follow-up on contracts;
  • Financial Management: payment of invoices, preparation of the monthly financial reports, input for the monthly VAT declarations, preparation of membership invoices, expense reports;
  • Draft briefing notes to update members on social legislative changes;
  • Draft internal procedures;
  • Administrative and financial management of the Calcium Sulphate Consortium.

COMMUNICATION

Support the Secretary General and the Policy Advisor in the following tasks:

  • Organization of workshops, internal and external meetings and events (logistics and communication to stakeholders and speakers);
  • Update three websites (Eurogypsum website, GtoG website, European Parliament Gypsum Forum website);
  • Support the Secretariat in the production of the communication tools:
    • Proofread the produced tools;
    • Assist in layout and translations for Eurogypsum publications;
    • Assist in audio-visual production and post-production (filming, editing);
    • Inventory of materials both digital and printed;
    • Maintain and enhance photos and videos databases;
    • Working with suppliers for website/print material development.

QUALIFICATIONS AND EXPERIENCE

  • Professional or bachelor degree; additional qualification on administration, business, management or secretarial studies would be considered as an advantage;
  • Over 8 years of experience in administration or other field related to this position.

TECHNICAL SKILLS AND LANGUAGES

  • French speaking + Excellent spoken and written English! (NL is a plus.);
  • Level of knowledge in accountancy: accountant assistant;
  • Advanced IT skills including Microsoft Outlook and MS Office (Word, Excel);
  • Knowledge of data analytics tools and social media campaigns is an asset.

OTHER SKILLS AND REQUIREMENTS

  • Well organized, multitasks, flexible;
  • Proactive, able to work autonomously and to take full responsibility of assigned tasks in short time;
  • A team player with real social and communication skills;
  • Proofreading skills with outstanding attention to detail;
  • Ready to work in a small team.

Starting Date: 15th to 20th November 2017.

If you are interested, please contact Mr. Sacha Zizic of Optimal

www.group-optimal.com At: sacha.zizic@group-optimal.com.

Don't forget to mention BrusselsJobs when applying.

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