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MSF - Medecins Sans Frontieres

Field Accounting Controller (m/f)

MSF - Medecins Sans Frontieres

Brussels, Belgium

CONTEXT

The Field Accounting Controller (FAC) is the point of contact for missions for all accounting questions. He/she ensures at headquarters the quality of accounting in the missions. He/she supervises the work done in the field, assuring the quality and the relevance of charges as well as conformance to accounting policies and procedures.

He/she provides primarily technical support and related information to the missions.

JOB PROFILE

Accounting

  • Ensures application of OCB accounting rules;
  • Assures the eligibility, compliance and relevant allocation of expenses (project, contract, financing line, strategic line);
  • Ensures the quality of back-up information (paper checks, advances and transfers, including their labelling, simulations, exchange rate, etc.);
  • Verifies the allocation and correct validation of expenses paid by headquarters;
  • Organizes monthly closings with the missions, fixing closing deadlines in accordance with analysis of mission capacity, assuring respect of deadlines;
  • Shares his/her expertise, serves as consultant by communicating good practice to the missions, and assures corrections are made;
  • Verifies setting of parameters for projects, third parties, accounting books, budgets, exchange rate, etc.;
  • Verifies good application of purchasing rules (authority levels, signatures, advances, etc.);
  • Verifies the quality of back-up documentation (paper and/or scanned) and other documentation (Purchase Orders, Request for Proposals/Offers, etc.);
  • Verifies good application of Human Resources rules (Homère-Saga, salary changes, per diem payments, etc.);
  • Answers to the questions from the field;
  • Organizes the annual closing with the missions and archiving of accounting reports within planned deadlines;
  • Organizes and ensures classification and archiving at headquarters of paper and digital accounting documents;
  • Collects and sends to the missions useful documents (bank authorizations, inforeuro, Brussels expense lists, etc.).

Financing

  • Ensures correct setting of parameters for financing contracts (budget, financial plan, administrative costs, associated accounting codes for line items, etc.);
  • Assures the eligibility and rationale of expenses allocated to contracts in order to minimize related financial risk (possible loss of reimbursement);
  • Organizes and supervises reporting in order to respect lender deadlines, and transmits reports to appropriate parties;
  • Verifies the content and form of intermediate and final financial reports;
  • Organizes and follows accounting closing of financial reports;
  • Plans and organizes financial report audits (expense lists to be sent to the auditor, documents to be collected, documents to be sent from the field, etc.);
  • Collects, verifies, and explains documents required by the auditors including “Belgian” back-up documents.

Human Resources

  • Participates in briefings and debriefings of expatriates involved with finance;
  • Participates in financial training organized by the department for the missions;
  • Assures back-up of his/her colleagues and provides help as needed;
  • Provides support link to the utilisation of new tool and assures the training to his/her mission.

Various

  • Identifies field support needs and establishes terms of reference for support visits in cooperation with the Cell;
  • Makes the necessary support visits in accordance with the terms of reference;
  • Writes a visit evaluation and ensures implementation of recommendations;
  • Participates in the development and implementation of new tools and procedures;
  • Review the procedures following the implementation of the new working methods (NCOA, UNCOM Best Practices OCB Missions, Accounting Check tool, ...);
  • Provides corrections requested by missions after verification of proper assignment (DOMI).

CANDIDATE PROFILE

  • Advanced training in accounting or economics;
  • Minimum 2 years of professional experience;
  • Excellent knowledge of computer tools, in particular Excel;
  • Organized, precise;
  • Capable of working in a team;
  • Client orientated;
  • Aware of the humanitarian world and particularly the MSF mission;
  • Adhere to our managerial values: Respect, Transparency, Accountability, Integrity, Trust, Empowerment;
  • Written and spoken French and English;
  • Ready to travel to the field.

CONDITIONS

  • Open-ended contract - full time - based in Brussels (Ixelles);
  • Hospital Insurance (DKV) - Complementary Retirement plan - Canteen at democratic price - reimbursement (100%) for public transportation costs;
  • Starting: immediate.

Deadline for Application: 25/09/2017.

Interested candidates should send Cover Letter and Curriculum Vitae, by e-mail to Recruit.HQ.finance@brussels.msf.org or to Kristina Presis, MSF HQ Finance Department, Rue de l’Arbre Bénit 46, 1050 Brussels.

Don't forget to mention BrusselsJobs when applying.

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