Assistant to the Secretariat
Assistant to the Secretariat
ETICS - European Testing, Inspection and Certification System
Brussels, Belgium
ETICS is the association of the European Testing Inspection and Certification organizations testing safety of electrical products. The member organizations are located in various European countries, with subsidiaries - testing laboratories also in other regions of the World.
Due to the repatriation our Assistant to Secretariat our association ETICS is looking for an Assistant to Secretariat to take care of the administration and day-to-day running of the association in Brussels.
Main tasks:
Accounting, financial management, Human resources:
- Handling of all incoming and outgoing invoices; request for payments, transfer to the accountant;
- All paperwork for salary payment (with secretariat social “Securex”).
Members management:
- Serve as the first contact point of the office;
- Distribution of regular communication to Members;
- Data collection from Members and analysis of replies;
- Event organisation: General Assembly.
Other:
- Punctual updates of website;
- Copyediting all content written in English by non-native speakers for spelling, formatting, grammar, consistency, logic, sense and factual accuracy;
- Support the administration of the Secretary General.
Requirements:
- Experience in dealing with invoices and intricate analytical accounting structure;
- Office management or Administrative assistant experience of at least 3 years;
- Planning work organisation and multi-tasking skills on an autonomous way;
- Teamwork - the ability to deal and collaborate with people in a friendly and professional manner and to establish effective channels of communication in a multicultural environment;
- Precise, effective and timely output in an autonomous way with a focus on priorities; but with an eye for detail;
- Excellent knowledge of Microsoft Word, Excel, good IT skills in general;
- Work permit in Belgium.
Language and Skills:
- Perfect command of written and spoken English (the working language of ETICS);
- Discreet and diplomatic.
Further advantageous experiences:
- Working with EU and other international associations is considered as an asset;
- Knowledge of French and/or Dutch, would be an advantage;
- Knowledge of another major EU language is an asset.
We offer:
- After the probe period a permanent contract;
- Full time or part time (6 hours) employment may be agreed if requested by the candidate.
Please send your application to secretariat@etics.org.
Don't forget to mention BrusselsJobs when applying.
