Administrative Assistant

Administrative Assistant

Uni Systems

Belgium

Job Number: 2100002S

We are looking for:

Our new teammate who has a passion both for supporting others and a talent to manage the company’s general administrative activities. You will be our colleague who will keep our office under a smooth operation, so we can do our best to achieve our business objectives in a supportive environment.

Your responsibilities will be:

  • Coordinating and managing front desk activities;
  • Greeting clients and visitors with a positive, helpful attitude;
  • Preparing meeting and training rooms;
  • Answering and directing phone calls in a professional manner;
  • Monitoring calendars and scheduling meetings;
  • Writing and distributing email, letters, contracts and forms;
  • Managing post and daily mail/deliveries;
  • Assisting in the preparation of regularly scheduled reports;
  • Updating and maintaining office policies and procedures;
  • Ordering office supplies/necessities and researching new deals and suppliers;
  • Coordinating travel arrangements;
  • Administrating and coordinating employee benefits such as company cars, phone subscriptions;
  • Submitting and reconciling expense reports;
  • Acting as the point of contact for internal and external clients;
  • Liaising with operations and participating in projects;
  • Providing assistance to HR and Accounting team whenever needed;
  • Dealing with emergencies in a timely and effective manner, while streamlining office operations.

Qualifications

As an Administrative Assistant, you have:

  • At least one year of experience as an administrative assistant, receptionist or customer service role in a corporate working environment;
  • Excellent verbal and written communication skills in English and French (written and verbal);
  • Proficiency in MS Office (MS Excel, MS Word and MS PowerPoint, in particular);
  • Knowledge of Belgian legislation/regulations will be considered a plus;
  • Detail oriented and proactive mentality;
  • Flexibility.

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© EuroJobsites 2021

EuroJobsites is a registered company number: 4694396 VAT number: GB 880 9055 04

Registered address: EuroJobsites Ltd, Unit 8, Kingsmill Business Park, Kingston Upon Thames, London, KT1 3GZ, United Kingdom

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