Administrative Assistant
Administrative Assistant
Uni Systems
Belgium
Job Number: 2100002S
We are looking for:
Our new teammate who has a passion both for supporting others and a talent to manage the company’s general administrative activities. You will be our colleague who will keep our office under a smooth operation, so we can do our best to achieve our business objectives in a supportive environment.
Your responsibilities will be:
- Coordinating and managing front desk activities;
- Greeting clients and visitors with a positive, helpful attitude;
- Preparing meeting and training rooms;
- Answering and directing phone calls in a professional manner;
- Monitoring calendars and scheduling meetings;
- Writing and distributing email, letters, contracts and forms;
- Managing post and daily mail/deliveries;
- Assisting in the preparation of regularly scheduled reports;
- Updating and maintaining office policies and procedures;
- Ordering office supplies/necessities and researching new deals and suppliers;
- Coordinating travel arrangements;
- Administrating and coordinating employee benefits such as company cars, phone subscriptions;
- Submitting and reconciling expense reports;
- Acting as the point of contact for internal and external clients;
- Liaising with operations and participating in projects;
- Providing assistance to HR and Accounting team whenever needed;
- Dealing with emergencies in a timely and effective manner, while streamlining office operations.
Qualifications
As an Administrative Assistant, you have:
- At least one year of experience as an administrative assistant, receptionist or customer service role in a corporate working environment;
- Excellent verbal and written communication skills in English and French (written and verbal);
- Proficiency in MS Office (MS Excel, MS Word and MS PowerPoint, in particular);
- Knowledge of Belgian legislation/regulations will be considered a plus;
- Detail oriented and proactive mentality;
- Flexibility.
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