Administrative Assistant
Administrative Assistant
(Maternity Cover, 6 Months Contract)
ECF - European Climate Foundation
Brussels, Belgium
About the European Climate Foundation
The European Climate Foundation (ECF) is a major philanthropic initiative working to help tackle the climate crisis by fostering the development of a net-zero emission society at the national, European and global level.
We support over 500 partner organisations to carry out activities that drive urgent and ambitious policy in support of the objectives of the Paris Agreement, contribute to the public debate on climate action and help deliver a socially responsible transition to a net-zero economy and sustainable society in Europe and around the world.
The ECF brings together diverse perspectives and backgrounds to find the best innovative solutions to tackle climate change. We are focusing on engaging and hiring great people from a wide diversity of backgrounds to strengthen the cause. If you share our values of respect, innovation, and collaboration, join us.
About the role
The 2050 Pathways Platform department of ECF is looking for an administrative assistant to support the team during a 6 months maternity cover. The priority of this role is to provide support to the Finance and Grant officer with all administrative tasks.
Key responsibilities
- Support the team in expense submission;
- Check the correct accounting allocation of salaries and costs;
- Collection of due diligence documents on new and existing grantees;
- Collect grant requests and ensure all information is provided and complete (proposal, budget, KPI matrix) and upload in ECF’s internal grant management system;
- Manage the initial due diligence check of new grantees and consultants and ensure that the grant management platform FLUXX is up to date;
- Monitor grants through review of grant reporting (financial and narrative reporting);
- Handle grant payments in close relation with the Finance department;
- Monitor grant closing activities;
- Support teams with usage of core systems and tools;
- Other related administrative tasks related to the grant management process.
Experience and competencies
- Experience and competencies;
- Strong interest in climate and the environment;
- At least 1 year in a similar administrative/operational position in a fast-moving environment;
- Proficiency with office software such as Microsoft Outlook, Excel, PowerPoint, OneNote, Teams;
- Strong attention to detail and accuracy, organised and methodical;
- Prior experience with data entry, validation and interpretation;
- Flexibility and capacity to prioritise and manage own workload;
- Tactful with colleagues and discrete with high-level information;
- Excellent written and oral communications skills, including fluent spoken and written English.
What we offer
- The unique opportunity to work as part of a highly dynamic, international group of individuals who combine their passion to make a difference with a rigorous and results-oriented approach to work;
- A flexible work environment and a space to develop and challenge yourself;
- A temporary 6-month contract in context of maternity cover;
- Full-time position, with a possibility of 3 or 4 days per week.
Start date
At the latest beginning of February 2022.
How to apply
Please submit your
- CV (in English);
- cover letter (in English).
Candidates need to be in the possession of a work permit for the work location in case applicable.
All applications will be treated confidentially. We will store your information in our internal database unless you specifically request otherwise.
