Junior Personal Assistant

Frontier Economics

Brussels, Belgium

Job Detail

Frontier is an Economic Consultancy with a difference. From day one our goal was simple - to create a company that approached economics with imagination.

Founded in 1999, we are entirely employee owned so everyone contributes to the culture and success.

Our specialist business management teams help to shape the every-day running of the firm and implement the strategy to make it all happen. Our business management teams drive business development and practice coordination while supporting the growth of the firm through recruiting and managing talent.

We are looking for a Junior Personal Assistant to join Frontier in our Brussels office on a permanent basis. Our growing Brussels office is made up of c.14 people and the successful candidate will support the office on Facilities and Office Management.

This role sits as part of a wider team of c.25 PAs and EAs, spread across our 7 EU Offices. They work together collaboratively to ensure smooth running and effective administration support to colleagues across the business. The role will report to the Practice Co-ordination Team Lead, reporting into the Director of Facilities, but will involve the candidate working closely on a day-to-day basis with the Senior PA in Brussels and wider Brussels team.

This description is only a guide to what might be required but the following provides an overview of the core responsibilities in this role. Specific tasks/assignments will be agreed with the Team Lead, and delegated by the Senior PA, dependent on the requirements across the business.

Facilities Support: Assisting the Director of Facilities and being the key contact for day-to-day office and supplier management, ensuring health and safety requirements are complied with;
Front of House Support: Managing phone calls, meeting and greeting clients, distribution of post, arranging couriers;
Booking travel: Including adding travel itineraries to diaries, co-ordinating visa applications and ensuring Covid and Brexit requirements are adhered to;
Expense Management: Preparing and submitting cash and credit card expenses for the Brussels team;
Contacts Management: Updating and maintaining our Frontier database;
Events & Social support: Assisting the Senior PA to arrange social events and away days for the office;
Working with other Business Management Teams: to support on local IT and Finance issues;
Working and collaborating with the wider Practice Co-ordination Team: Working collaboratively, flexibly and openly, supporting each other as our capacity allows. Being helpful and responsive to the needs of colleagues and clients, taking ownership of tasks and getting things done.

If you would like to become part of our team, we are interested in meeting candidates who can demonstrate:

Essential Skills and Experience

Confident in using all Microsoft Office programmes (Excel, Word, Outlook, PowerPoint) to a good standard;
Self-motivated, with the ability to work proactively and independently;
Excellent organisational skills, attention to detail, and the ability to manage multiple tasks and priorities;
Confident in building positive working relationships across the company;
Excellent written and verbal communication skills;
Strong team player with a flexible, proactive and professional attitude;
Language skills – English, French and Dutch.

Desirable Skills and Experience

Language skills – German or Spanish.

In addition to stimulating and thought-provoking project work, we offer numerous benefits to support you inside and outside of work. All employees have access to numerous Learning & Development opportunities including ongoing Career Development Reviews with the support of an allocated Mentor.

We understand the importance of work/life balance and offer flexible working arrangements. Our hybrid working model means we expect most people to combine coming into the office with working remotely, either from home or elsewhere. We are encouraging a 60:40 split either way, with a full-time colleague typically being in the office 2-3 days a week. How you split your time will depend on the meetings in your diary, projects you may be working on, the time of the role etc. - we want you to be able to embrace the flexibility while thinking about what works best for The Company, Your clients and You. In addition we provide 28 days annual leave with the option to purchase an additional 10.

Frontier is entirely owned by its employees. As Shareholders, we encourage everyone to put forward their views. Not only do we influence how the company is run but we choose to distribute as much of our profits as is prudently possible through bonuses. In addition we offer a highly rewarding salary. Should you have any questions about the role or would like any additional information please feel free to contact the recruitment team – recruitment@frontier-economics.com.

Frontier Economics is an equal opportunity employer and makes employment decisions without regard to race, colour, religion, gender, sexual orientation, gender identity, national origin, disability status, age, or any other status protected by law. We are determined that everyone has an equal chance to join us and progress their career with Frontier. We care about creating an inclusive atmosphere and are committed to promoting diversity and inclusion in all its forms.

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Junior Personal Assistant