Office & Facilities Coordinator

Stanley/Stella

Brussels, Belgium

Mission

The Office & Facilities Coordinator is responsible to deliver office management in an efficient manner in our daily office operations to ensure a high quality, comfortable, safe and efficient working environment for all staff, customers and visitors.

Main responsibilities

Oversee daily operations (including troubleshooting, fleet management, meeting rooms, etc.), pro-actively collect and respond to stakeholders’ feedback to ensure good quality of services and nice working environment;
Manage and negotiate all contracts related to facilities/Office management in order to have best quality of service at proper price, building strong long term relationships;
Regularly review options in terms of service providers to keep sound competition and quality of service;
Build and follow budget for the area of Facilities/Office Management;
Participate in the wellbeing spirit by managing properly sports activities and any other ideas that might be connected to the office/facilities area to boost morale of our employees;
Continuous improvement of the day-to-day in our offices;
First Point of Contact for office/facilities management both internally and externally, communicating/sharing needed information pro-actively to all parties;
Lead all training activities related to office/facilities management (1st aid, fire brigade, evacuation drills, etc.) and ensure the legal requirements are met.

Your profile

At least 4 years of relevant administrative officer/facilities experience, familiar with administrative workflow, office supplies and soft services procurement process and enterprise asset management;
Strong sense of responsibility, flexibility and professionalism;
Good organization, coordination and communication skills;
Strong analytical and problem-solving skills;
Resilient and solution driven, no non-sense mindset, practical;
Service minded;
Fluency in oral and written English.

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