Secretary
Euroclear
Belgium
About your role
In this role you will be providing crucial administrative and secretarial support to 2 members of the Senior Leadership Team of the RCPA division.
Your key responsibility will be to:
- Handle the agenda of the Management Team members, coordinate internal and external meetings, conferences and prepare presentations.
- Book business travels and follow up on expenses in line with travel policies.
- Coordinate team building events in collaboration with the Executive Assistant of the Head of Division.
- Screen calls and handle confidential matters.
- Use an array of business software applications (e.g., word processing, presentation and spreadsheet).
- Connect with collaborators at all levels inside and outside of the organization.
- Functional reporting line to the Executive Assistant of the Head of Division.
- Work together with the other Divisional secretary on the onboarding of newcomers & movers (PCCO tasks, updating mail groups and Org chart).
- Assist in preparation & creation on the RCPA SharePoint of divisional communications (announcements, people information, …).
Technical & Soft Skills required
You have:
- A bachelor or master's degree and at least 2 years of experience as a Secretary/Personal Assistant of senior managers.
- Proactive attitude in scheduling (recurrent & ad hoc) meetings and workshops.
- Efficient interpersonal skills, and the ability to work independently in a multifaceted environment on multiple tasks and under tight deadlines and know how to prioritize.
- Strong (personal) organizational skills.
- Strong communication skills in English.
- Ability to transmit information clearly and transparently.
You are:
- Able to play around with different software packages of Microsoft Office (Word, Excel, and PowerPoint).
- Willing to learn programs and tools used in Euroclear.
- Able to provide minimal technical support for setting up hybrid meetings.
- Positive and flexible.
- Discrete, as you will be exposed to sensitive materials and personal information.
- Tactful towards direct colleagues and within the organization.
- Interested in learning and seeking new responsibilities as role and experience grows.
Apply Now
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