Secretary

Euroclear

Belgium

About your role

In this role you will be providing crucial administrative and secretarial support to 2 members of the Senior Leadership Team of the RCPA division.

Your key responsibility will be to:

  • Handle the agenda of the Management Team members, coordinate internal and external meetings, conferences and prepare presentations.
  • Book business travels and follow up on expenses in line with travel policies.
  • Coordinate team building events in collaboration with the Executive Assistant of the Head of Division.
  • Screen calls and handle confidential matters.
  • Use an array of business software applications (e.g., word processing, presentation and spreadsheet).
  • Connect with collaborators at all levels inside and outside of the organization.
  • Functional reporting line to the Executive Assistant of the Head of Division.
  • Work together with the other Divisional secretary on the onboarding of newcomers & movers (PCCO tasks, updating mail groups and Org chart).
  • Assist in preparation & creation on the RCPA SharePoint of divisional communications (announcements, people information, …).

Technical & Soft Skills required

You have:

  • A bachelor or master's degree and at least 2 years of experience as a Secretary/Personal Assistant of senior managers.
  • Proactive attitude in scheduling (recurrent & ad hoc) meetings and workshops.
  • Efficient interpersonal skills, and the ability to work independently in a multifaceted environment on multiple tasks and under tight deadlines and know how to prioritize.
  • Strong (personal) organizational skills.
  • Strong communication skills in English.
  • Ability to transmit information clearly and transparently.

You are:

  • Able to play around with different software packages of Microsoft Office (Word, Excel, and PowerPoint).
  • Willing to learn programs and tools used in Euroclear.
  • Able to provide minimal technical support for setting up hybrid meetings.
  • Positive and flexible.
  • Discrete, as you will be exposed to sensitive materials and personal information.
  • Tactful towards direct colleagues and within the organization.
  • Interested in learning and seeking new responsibilities as role and experience grows.

Apply Now

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