General Manager Assistant & Management Officer
Eurofit Group
Zaventem, Belgium
Your Mission
As General Manager Assistant & Management Officer, you support our General Manager (~40%). As part of the Group HR Team, you oversee all internal communication needs (~30%) for international cooperation. In addition, you oversee the activities to facilitate the smooth running of our headquarters office with around 25 people (~30%).
Your Responsibilities
General Manager Assistant (40%)
- Coordination of Board Events;
- Coordination of Internal Events;
- Completion of administrative tasks;
- Organization and booking of travel arrangements;
- Plan and coordinate corporate events, off-site meetings, & conferences;
- Completion of a variety of administrative tasks for the company’s CEO;
- Manage and prioritize the CEO's calendar, scheduling meetings, appointments, and travel arrangements;
- Prepare and edit documents, reports, presentations, and communications for the CEO;
- Ensure follow-up on action items from meetings, tracking deadlines and deliverables;
- Handle sensitive information with the utmost confidentiality and discretion;
- Act as a liaison between the CEO and other executives, employees, clients, and stakeholders;
- Facilitate communication and collaboration across departments on behalf of the CEO;
- Represent the CEO in internal communications when needed;
- Offer solutions and strategies to streamline processes and improve efficiency.
Office Management (30%)
- Oversee daily office operations to ensure efficiency and productivity;
- Manage office supplies inventory and place orders as necessary;
- Maintain a clean, organized, and well-functioning office environment;
- Handle incoming and outgoing mail, packages, and deliveries;
- Manage office files, records, and databases, ensuring accuracy and confidentiality;
- Coordinate with vendors for office supplies, equipment maintenance, and services;
- Oversee the maintenance of office facilities, ensuring repairs and upgrades are completed as needed;
- Prepare and manage the office budget, including tracking expenses and ensuring cost-effective operations;
- Conduct regular safety checks and emergency drills;
- Greet and assist visitors, ensuring they are welcomed and directed appropriately.
HR - Internal Communication (30%)
- You coordinate and publish a bi-monthly Company Newsletter (every two months);
- Implement an internal communication strategy aligned with the organization's goals and culture;
- Provide Internal Communication Announcement;
- You follow up the projects regarding well-being, social engagement and environment.
Your Profile
- You have a bachelor’s degree in communication, management, or similar;
- You have practical work experience in an international business environment, automotive/supplier preferred;
- You have a social & well-being mindset;
- You have a high sense of confidentiality;
- You have outstanding organizational, coordination, and planning abilities;
- You have excellent communication skills;
- You are flexible and solution-oriented;
- You have a professional knowledge in MS Office, especially PowerPoint;
- Experience with Canva is a plus;
- You have professional knowledge of functionalities of social media platforms and tools;
- Employer Branding knowledge preferred;
- You have proficient command of English in spoken and written form;
- Ability to travel (1 day/month average).
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