Executive Personal Assistant

Executive Personal Assistant

Euroclear

Belgium

About your role

As an executive assistant, your primary responsibility will be collaborate with the personal assistant to the Chairman of the company and the Corporate Governance team, in charge to:

• Handle the agenda, coordinate internal and external meetings;
• Book international travels. Follow up on expenses in line with Euroclear travel policies and coordinate with relevant teams of external mandates for expenses related to these mandates;
• Handle vital travel documents, Visa’s, passports,…;
• Handle administrative tasks, e.g. submitting / uploading forms, follow up, make appointments where in-depth discussion are needed;
• Recording of registrations to seminars and follow up on practicalities, invoices, e.g. Eurofi, COP, Davos, IMF,...;
• Be in close contact with the staff of the Corporate Secretariat team to prepare the ESA Board cycle, and other logistics for the Boards and Committees;
• Screen incoming calls and emails as well as handle confidential matters;
• Reviewing, printing and lay-out of documents;
• Use an array of business software applications (e.g., word processing, presentation and spreadsheet);
• Connect with stakeholders at all levels inside and outside of the organization.

You have

• A bachelor or master's degree and at least 5 years' of experience as an Executive/Personal Assistant of senior managers;
• Proactive attitude in scheduling travels, (recurrent) meetings, workshops....;
• Knowledge in different software packages of Microsoft Office (Word, Excel, and PowerPoint);
• Very efficient organizational skills, and the ability to work independently in a multifaceted environment on multiple tasks and under tight deadlines ; know how to prioritize;
• Strong communication skills in English. Ability to transmit information clearly and transparently.

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