Office Manager

Office Manager

(Full-time or Part-time)

CCBE - Council of Bars and Law Societies of Europe

Brussels, Belgium

Contract: Permanent – Full-time or part-time (depending on experience)

The Council of Bars and Law Societies of Europe (CCBE) represents the Bars and Law Societies of 46 countries and, through them, more than 1 million European lawyers. As a representative body, the CCBE plays a vital role in defending the rule of law, human rights, and access to justice.

The CCBE is looking for an enthusiastic and professional Office Manager to ensure the smooth daily functioning of the organisation and contribute to a supportive and efficient working environment. We are seeking a dynamic and proactive individual who can lead administrative operations with professionalism and discretion, while coordinating support staff, overseeing key internal processes, and liaising with external service providers.

Main responsibilities

Office administration:

• oversee daily office operations, including management of contracts, insurances, supplies, and maintenance of premises;
• act as the first point of contact for service providers and administrative authorities;
• ensure effective communication and workflow in administrative matters;
• supervise administrative staff;
• allocate tasks and ensure quality and timeliness of administrative deliverables.

HR & staff support:

• manage staff records, leave tracking, coordinate onboarding and offboarding processes, and liaise with payroll/HR service providers;
• supervise office rules and procedures;
• organise internal trainings and staff development activities.

Financial & bookkeeping support:

• handle invoices and expense tracking;
• prepare financial documentation for external accountants and auditors;
• monitor budgetary aspects and act as secretary of the CCBE Finance Committee.

Governance administration & event coordination:

• ensure compliance with relevant Belgian legal requirements for international non-profit associations (AISBL);
• coordinate the organisation of the CCBE’s statutory meetings and other events, including venue and catering contracts, as well as travel arrangements;
• coordinate the maintenance of accurate and up-to-date membership records.

Key attributes

The ideal candidate will have:

• strong interpersonal skills with the ability to navigate diverse situations tactfully;
• analytical skills: active listener and ability to interpret complex information to inform decisions;
• good verbal and written communication skills;
• problem-solving ability: proactive in identifying challenges and implementing practical solutions;
• resilient and adaptable to changing circumstances;
• collaborative approach: a team player who values diverse perspectives and fosters cooperation.

Required qualifications & experience:

• Minimum of three years of relevant professional experience in office administration, HR support, or operations management (experience in an international or EU-focused setting is an asset);
• Proficiency in French and English, any other language being an asset;
• Strong organisational skills;
• Proficiency with standard office software (e.g., Microsoft 365, Excel, digital filing systems); familiarity with basic bookkeeping or accounting software is a plus;
• Experience and/or strong interest in digital tools is an asset.

What the CCBE offers

• A permanent position in a dynamic, flexible, and international work environment in Brussels;
• The possibility to work part-time depending on experience and mutual agreement;
• An attractive remuneration package based on experience and qualifications, including extra-legal holidays and benefits, meal vouchers, pension and health insurance, public transport contribution, training and development opportunities;
• Remote working possibilities and flexible working hours;
• The opportunity to work in an international environment with high-profile events and institutions.

How to Apply

Please send the following information, exclusively by e-mail, by 9 June 2025 to wittenbol@ccbe.eu: a short CV and a cover letter of no more than one page explaining why your skills would match the job.