Payroll & Benefits Partner

Payroll & Benefits Partner

Louis Vuitton

Brussels, Belgium

About the job

The Payroll & Benefits Partner is responsible for ensuring the effective, efficient and fully accurate payroll management for the full Louis Vuitton Benelux, Nordics & Poland population (8 countries), respecting compliance requirements and local employment, social and tax law regulations. The Payroll & Benefits Partner manages strategic simplification to streamline the payroll operations and is responsible for enhancing the employee experience by ensuring a continuous proactive review of the compensation and benefits offerings to engage and retain our talents.

Job responsibilities

PAYROLL MANAGEMENT

• Process monthly payrolls accurately, update payroll database with changes and maintain payroll files
• Manage the payroll calendars, in collaboration with payroll signatories and benefit suppliers
• Prepare the payroll journals for the local Finance team and provide continuous support with information required
• Reconcile and make/confirm payment of statutory local deductions
• Deal with all ad hoc inquiries from team members as well as local tax and governmental agencies
• Keep informed of all payroll related evolutions and ensures all payroll practices are compliant with local legislation
• Ensure payroll practices are internally compliant (segregation of duties, appropriate levels of validation, etc.) per the LVMH Payroll Guidelines and the department is audit ready at all times
• Ensure the administration related to all payroll processes is accurate
• Ensure all payroll processes are written and updated with a contingency plan in place
• Manage the relationship with external payroll provider and evaluate and audit on a regular basis
• Ensure the administration and recording of hours to all payroll processes is accurate
• On an annual basis
  • Complete and reconcile statutory end of year returns
  • Complete year end procedures for payroll system and implement any upgrades and statutory data changes

ADMINISTRATION & COMPLIANCE

• Ensure all data maintained within the Payroll/HR functions is clean, accurate and updated on a regular basis
• Undertake the administration related to all Payroll processes, in particular:
• Starters and Leavers
• Manage Payroll systems
• Ensure that employees and payroll files are compliant with audit
• Record, monitor, and report staff absences
• Record, monitor any payroll exceptions and corrections
• Ensure all data is correct when submitted for payroll
• Ensure a clear Starters/Leavers/Amendments process being compliant with the local social legislation
• Keep a record of all relevant information for internal use respecting GDPR regulations
• Be a change agent for the digitalization of all administrative processes
• Proactively follow up on employee periods of absence
• Ensure all files are up to date and maintained (education leave, parental leave, holidays, absence etc.)
• Proactively participate in the implementation and upgrade of new/existing HRIS.

COMPENSATION & BENEFITS

• Maintain up-to-date and control the benefits contracts and annual renewals
• Benchmarking local benefit offers in place and make recommendations to HRD
• Benchmarking local compensation (ie salary/bonus etc) offers in place and make recommendations to HRD
• Update all benefits databases ensure accurate records at all times: life insurance, income protection plan, pension, healthcare etc.
• Update all benefits information for team members and ensure accurate information is provided to suppliers and payroll
• Provide guidance to employees and new starters on benefits’ administration
• Develop and maintain communications tools
• Support the HR Business Partners on day-to-day communications/information to be sent to the various benefits brokers
• Participate in the annual MyImpact & ICR Campaigns reviewing employee performance and compensation
• Work closely with the HRD to be aligned on the overall talent and reward strategy
• Preparation in collaboration with the HRD/HRBP’s of the candidates’ package, presentation of the offer, and international relocations

Profile

• Minimum 5 years seniority
• Bachelor‘s or master’s degree
• Strong command of English, knowledge of at least one regional language is an advantage (French, Dutch or Nordics languages)
• Excellent computer skills (Excel, Word, PowerPoint)
• Extensive analytical and advanced organizational skills; ownership
• Ability to work with deadlines, prioritize multiple tasks without losing the eye for details
• Proactivity, flexibility, and initiative essential

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