Project Administrator

Project Administrator

PM Group

Antwerp or Brussels, Belgium

Responsibilities

Document Control Responsibilities:

• Managing the Aconex document management system for PM Group on site
• Managing the BIM 360 collaboration system for PM Group on site
• Overviews document control operation on site and maintains status of all IFC documents issued to site from Head Office
• Set up/maintain central filing for site documents
• Organises document scanning/archiving
• Support snag list compilation and close-out
• Assisting in the compilation of as-building handover documentation

Office Administration Responsibilities:

• Main point of contact for PM Group administration function on site
• Assisting visiting engineers and PM Group management with inductions and documentation when visiting site
• Organising internal site meetings and coordinating agendas
• Liaising with GC/Client administration and security where required
• Updating and filing of weekly minutes of meetings between PM Group and external companies
• Assisting with compilation and filing of site observation reports
• Maintaining PPE register and ordering new supplies as required
• Maintenance of PM site team holiday calendar
• Provision of general admin support to Project Teams & Engineering Disciplines across the office
• Responsible for the daily management and co-ordination of various admin activities on busy Projects, while working closely with Project Managers, Senior Management & Project Teams
• Preparation & formatting of Project documentation & reports in accordance with our company Standards
• Document management using our company document management systems and Client platforms
• Compiling of reports, logs, presentations and various other ad-hoc project docs
• Project Diary Management
• Maintain meeting schedules
• Interface & liaise with Clients where required
• Providing General Administration support to other departments within the Organisation as required

Qualifications

• A minimum of 3+ years relevant experience
• Excellent communication and interpersonal skills
• Friendly, positive and flexible attitude to work
• Excellent ability to work on own initiative
• Enjoys working and interacting with different teams & individuals
• Strong multi-tasking and prioritisation skills
• Proficiency & experience in MS Word, Teams, Excel, PowerPoint, Lucid Chart, G Suite
• Experience of Document Management & collaboration platforms

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