Event Manager (Mid-level) - Public Sector Focus

Event Manager (Mid-level) - Public Sector Focus

ARCTIK

Brussels, Belgium

About this job

We are looking for a skilled and proactive Event Manager to join our team. This mid-level position is ideal for someone with a passion for managing events, excellent organisational skills, and preferably with experience working in the public sector.

The Event Manager we are looking for will play a central role in planning and executing high-quality events that exceed our clients’ expectations, is a team player and at ease in sharing tasks and responsibilities, delegating tasks and accompanying more junior colleagues when needed.

Your profile

• Experience:
  • 3–4 years in event management, preferably with a focus on public sector or sustainable events.
• Skills:
  • Strong project management and organisational skills (we do love a retroplanning well structured!);
  • Excellent communication and interpersonal abilities;
  • Proficient in budgeting and cost management;
  • Attention to detail and problem-solving mindset;
  • Ability to work under pressure and meet tight deadlines;
  • Passion for and knowledge of sustainable event management practices;
  • Awareness of green certifications and eco-friendly options for venues, materials, and catering is a plus (otherwise we’ll train you).
• Technical Proficiency:
  • Familiarity with event management tools and platforms (e.g., Eventbrite, Cvent);
  • Experience with online event platforms (e.g., Zoom, Microsoft Teams, Webex, Hopin) for hosting virtual or hybrid events;
  • Ability to manage virtual event logistics, including platform setup, audience engagement features, and technical troubleshooting during live events;
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Other Requirements:
  • Willingness to travel for on-site event management;
  • Knowledge of public sector processes and regulations is a plus.

Your responsibilities

• Event planning & coordination:
  • Develop detailed project plans, timelines, and budgets for public sector events, including workshops, meetings, and annual conferences;
  • Coordinate with clients to understand their needs and ensure objectives are met;
  • Manage event logistics, including venue selection, catering, AV setup, and transportation;
  • Act as the primary contact for suppliers, participants, and internal teams throughout the event lifecycle.
• Sustainability focus:
  • Incorporate sustainable practices into event planning and execution, such as minimising waste, choosing eco-friendly suppliers, and promoting energy-efficient solutions;
  • Collaborate with clients and stakeholders to align event strategies with sustainability goals and initiatives.
• Participants management:
  • Coordinate all aspects of participant logistics, including travel arrangements, accommodations, and internal transportation for workshops, meetings, and conferences;
  • Develop and maintain a streamlined registration process, ensuring accurate tracking of attendance and participant preferences;
  • Provide clear and timely communication to participants, addressing inquiries and sharing event details such as schedules, directions, and protocols;
  • Ensure a seamless on-site experience by organising check-in, managing badges, and addressing participant needs promptly;
  • Anticipate and resolve any logistical challenges to ensure participant satisfaction throughout the event lifecycle.
• Execution & oversight:
  • Supervise on-site event setup, operations, and teardown to ensure seamless delivery;
  • Lead a team of event staff or contractors, providing clear instructions and support;
  • Troubleshoot any issues that arise during events with composure and efficiency.
• Post-event reporting:
  • Collect and analyse feedback to assess the success of each event;
  • Prepare comprehensive post-event reports and recommendations for improvement.

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