Assistant - Sustainability & Corporate Affairs

Assistant - Sustainability & Corporate Affairs

UCB - Union Chimique Belge

Brussels, Belgium

About the role

You will be working in a team that supports the Global Head of Sustainability & Corporate Affairs. You will ensure seamless team operations by managing schedules, meetings, travel, budgets, and internal communication, fostering efficiency and collaboration.

What you’ll do

• Manage complex calendars and proactively organize meetings and appointments;
• Coordinate domestic and international travel, including bookings, visas, and accommodations;
• Handle correspondence, prioritize requests, and act as liaison between internal and external stakeholders;
• Support budget monitoring, create purchase orders, manage invoices, and prepare expense reports;
• Organize team events, meetings, and celebrations to foster team spirit and collaboration;
• Support onboarding of new team members and engage actively with the assistant network.

Interested? For this role we’re looking for the following education, experience and skills

• Bachelor’s degree and a minimum of 5 years’ experience as an Executive Assistant supporting senior management;
• Fluent in written and spoken English and French;
• Strong organizational and time management skills, with attention to detail and ability to multitask effectively;
• Excellent verbal and written communication skills, with a proactive and solution-driven mindset;
• Proficiency in Microsoft Office (PowerPoint, Excel, Word) and adaptability to new digital tools;
• Ability to work under pressure, manage diverse projects, and meet tight deadlines with a positive attitude.

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