Administrative Assistant

Administrative Assistant

Eurofins

Brussels, Belgium

Job Description

As an Administrative Assistant, you will provide high-level administrative support to several executive leaders within the organization. You will ensure that all administrative tasks are completed accurately, efficiently, and to a high standard of quality. This role is varied and dynamic, requiring excellent organizational and communication skills.

Key Responsibilities

• Manage multiple calendars and coordinate schedules;
• Perform general clerical duties such as filing, photocopying, organizing, and digitalizing documents;
• Draft, edit, and format various texts and documents, including correspondence, invitations, and organizational charts;
• Process purchase requests and other transactions, and follow up on necessary approvals;
• Assist the Recruitment team by scheduling interviews and meetings;
• Support review processes by tracking documents and approvals;
• Assist in organizing internal events and global meetings;
• Support ad hoc projects and provide backup to other administrative assistants when needed;
• Handle basic office management tasks (e.g., coffee machine maintenance, toner replacements, IT supplies).

Qualifications

• Bachelor’s degree;
• Excellent command of English (written and spoken) and French;
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook, Internet Explorer);
• Highly proactive and resourceful;
• Strong attention to detail and a commitment to accuracy;
• Dependable, trustworthy, and discreet, with the ability to maintain confidentiality;
• Flexible and capable of managing multiple tasks simultaneously;
• Excellent interpersonal and communication skills.