Administrative Intern

Administrative Intern

Hydrogen Europe

Brussels, Belgium

Reception

• Act as a point of contact for callers, email inquiries, and visitors; respond and relay information promptly and professionally;
• Assist visitors with practical needs such as Wi-Fi access, document printing, taxi bookings, and other support as required;
• Serve as contact for participants using the meeting centre;
• Carry out various office tasks (e.g., sending documents, receiving and dispatching mail and packages).

Meeting coordination

• Support the communication, booking, logistics, and catering arrangements for meetings held in the meeting centre;
• Maintain a good understanding of the audiovisual equipment in the meeting rooms and provide basic user support; liaise with suppliers when technical assistance is needed;
• Coordinate with external providers regarding services and room set-up when required;
• Work closely with staff organising events to ensure smooth logistics and compliance with internal event policies.

General support

• Assist with staff meetings, lunches, team-building activities, and internal events as needed;
• Provide administrative support to operations teams for ad-hoc requests.

Requirements

• A degree in office administration/secretarial studies or equivalent, and/or, minimum two years’ experience in a similar role;
• Service- and people-oriented, strong people skills, and a hands-on approach to solving problems;
• A professional attitude, neat appearance, and warm interpersonal style;
• Excellent command of English and French (oral and written);
• Able to work independently and within a team in a multicultural environment.

Skills

• Strong interpersonal and communication skills (oral and written);
• Stress and effective time management skills; priority setting and multi-tasking skills;
• Coordination, planning, organisation, monitoring, and follow-up skills;
• Eye for detail and accuracy;
• Discretion and confidentiality.