Senior Site Administrator

Senior Site Administrator

Mercury

Mons, Belgium

Key Responsibilities of the Role:

• Responsible for managing staff needs in terms of travel and accommodation;
• Attends meetings at the request of the senior management team, document minutes of the meetings and distribute minutes to all relevant parties;
• Ensures that all employees have an appropriate environment to undertake their duties;
• Co-ordinate, manage and order all office supplies;
• Manages holiday rotas for all senior staff on site;
• Manage the smooth running of the Administration, Payroll and Time Management team that will report directly;
• Assists the business unit management on sensitive/commercial tasks within the business;
• Organizes and maintains data in spreadsheets; generate reports; organizes paperwork and other related administrative duties as required;
• To manage all office systems, procedures and facilities to ensure the efficient and smooth running of the office;
• To continually seek out best practice and more efficient ways of working to enhance office and general business efficiency;
• Work with IT to ensure all IT supplies and hardware for the project are ordered on time;
• Communicate to IT if replacements required;
• Manage all office related service agreements;
• To provide professional secretarial service to senior leadership team particularly in client correspondence and proposals, presentation preparation;
• All other duties associated with this role;
• Work in conjunction with HR to maintain office policies as necessary.

Essential Criteria for the Role:

• Proven experience as an administrative assistant supporting senior management in a busy office environment for 5+ years;
• Qualification in Business, Level 5 or higher;
• Experience working in a busy construction environment;
• Excellent working knowledge of the Microsoft Office suite – Outlook, Excel, Word, PowerPoint, OneNote, SharePoint;
• Excellent working knowledge of SAP;
• Experience in processing high volume employee time management system;
• The ability to work with confidential information in a professional & trustworthy manner;
• Excellent organizational, multi-tasking skills and dedicated to completing projects in a timely manner;
• The confidence to respond to all enquiries effectively and professionally to the Senior Leadership team;
• The ability to work on your own initiative and be an integral part of a busy team;
• Ability to effectively manage time, prioritize tasks and work within deadlines with little supervision;
• Ability to take initiative and exercise good judgment and be part of change management;
• Ability to work in a fast-paced environment.