Executive Assistant

Executive Assistant

MasterCard Europe

Waterloo, Belgium

The Senior Business Assistant will support the BeLux Country Manager and will be based in Waterloo. The individual in this role will not only be a member of the BeLux team, but you will also coordinate operations within the function and will become a member of the Business Assistant community at Mastercard.

Role

• Perform general administrative duties to support day-to-day department operations: phone coverage; scheduling internal and external meetings; travel arrangements; expense reporting; maintaining and managing complicated calendar scheduling; generating copies; screening mail; filing; providing coverage for team members; help and support organizing events; ordering supplies and maintaining department and company records;
• Handle internal and external inquiries by screening calls, answering questions and redirecting to appropriate personnel;
• Serve as administrative liaison with others within and outside the company ; ensure effective communications on behalf of the Team;
• Independent preparation of correspondence; memoranda; reports; presentations or other assigned documentation in specified software package;
• Assist with managing and/or tracking expenses;
• May research special topics; develop and produce reports as assigned;
• Prepare correspondence; memorandum; reports; presentations or other assigned documentation in specified software package;
• Administer programs; projects or processes specific to the operating unit served; and maintains spreadsheets or databases to monitor departmental information;
• Develop and produce reports as assigned

All About You

• Expert Administrative experience in a corporate environment interfacing with executive level management, directors and senior customers;
• Demonstrated ability to manage time; track and execute upon multiple commitments;
• Ability to exercise discretion and appropriately handle confidential information;
• Excellent customer service skills and ability to work in a team setting;
• Intense attention to detail with strong verbal and written communications skills;
• Thrives in an environment where priorities are constantly changing;
• Good decision making and proactive problem solving skills;
• Ability to analyze what is needed, learn how to find the information requested and respond promptly;
• Proficient knowledge of MS Office Suite including expertise in Outlook; strong Word & PowerPoint skills; good Excel skills;
• Fluent in English - French and/or Dutch are a plus;
• Dynamic, open minded, having a strong team and collaborative mindset;
• Experience in Finance department is an asset.