Administrative Position

Administrative Position

Nishimura & Asahi

Brussels, Belgium

Key Responsibilities

• Assisting the Office Administrator with administrative tasks, including daily payments, invoice management, office supply management, general office affairs, etc.
• Assisting with internal expense reimbursement procedures.
• Communicating with the Tokyo Office administration team to ensure smooth operations.
• Assisting with attorney’s requests, such as planning and organizing meetings and business trips.
• Assisting in the preparation of business pitch materials and newsletters.
• Organizing and maintaining documents, files, and legal library resources.

Required Qualifications

• Bachelor’s degree (any major, but in an administrative-related field is a plus).
• Minimum of 3 years’ administrative experience in a law firm, company, consulting firm, accounting, firm or in a related field. Experience in financial/accounting departments is a plus.
• Excellent written and verbal communication skills in English are essential; proficiency in French will be given strong consideration, while proficiency in other languages such as German or Japanese are also plus.
• In principle, candidates must already possess the legal right to work in Belgium.
• Strong communication skills with internal colleagues and external clients/vendors.
• Basic PC skills, including professional typing speed and proficiency in Microsoft Word, Excel, and Outlook (or equivalent).
• Outstanding interpersonal skills and client‑focused attitude.
• Proactive mindset, with the flexibility to handle a variety of tasks and requests.