Site Administrator

Site Administrator

Mercury

Mons, Belgium

Key Responsibilities of the Role:

• Responsible for managing staff needs in terms of travel and accommodation.
• Attends meetings at the request of the senior management team, document minutes of the meetings and distribute minutes to all relevant parties.
• Ensures that all employees have an appropriate environment to undertake their duties.
• Co-ordinate, manage and order all office supplies.
• Manages holiday rotas for all senior staff on site.
• Manage the smooth running of the Administration, Payroll and Time Management team that will report directly.
• Assists the business unit management on sensitive/commercial tasks within the business.
• Organizes and maintains data in spreadsheets; generate reports; organizes paperwork and other related administrative duties as required.
• To manage all office systems, procedures and facilities to ensure the efficient and smooth running of the office.
• To continually seek out best practice and more efficient ways of working to enhance office and general business efficiency.
• Work with IT to ensure all IT supplies and hardware for the project are ordered on time.
• Communicate to IT if replacements required.
• Manage all office related service agreements.
• To provide professional secretarial service to senior leadership team particularly in client correspondence and proposals, presentation preparation.
• All other duties associated with this role.
• Work in conjunction with HR to maintain office policies as necessary.

Essential Criteria for the Role:

• Proven experience as an administrative assistant supporting senior management in a busy office environment for 5+ years.
• Qualification in Business, Level 5 or higher.
• Experience working in a busy construction environment.
• Excellent working knowledge of the Microsoft Office suite – Outlook, Excel, Word, PowerPoint, OneNote, SharePoint.
• Excellent working knowledge of SAP.
• Experience in processing high volume employee time management system.
• The ability to work with confidential information in a professional & trustworthy manner.
• Excellent organizational, multi-tasking skills and dedicated to completing projects in a timely manner.
• The confidence to respond to all enquiries effectively and professionally to the Senior Leadership team.
• The ability to work on your own initiative and be an integral part of a busy team.
• Ability to effectively manage time, prioritize tasks and work within deadlines with little supervision.
• Ability to take initiative and exercise good judgment and be part of change management.
• Ability to work in a fast-paced environment.