Assistant to a Vice President Market Access

Assistant to a Vice President Market Access

UCB - Union Chimique Belge

Brussels, Belgium

We are looking for an Assistant to a Vice President Market Access who is proactive, detail-oriented, and collaborative to join us in our HTA & Payers team, based in our Brussels office in Belgium.

About the role

You will provide high-level administrative and organizational support to a Senior Leader, acting as a trusted partner to optimize efficiency. This role involves managing complex calendars, coordinating travel, supporting budget processes, and ensuring seamless communication across teams - all while maintaining confidentiality and anticipating needs.

Who you’ll work with

You will be working in a team that collaborates closely with senior leaders and cross-functional teams globally. You’ll also engage with other assistants and stakeholders to ensure smooth operations and foster a strong network within the organization.

What you’ll do

• Act as a strategic partner to a Senior VP level Leader, ensuring priorities and decisions are executed seamlessly;
• Drive complex calendar and stakeholder management, enabling effective leadership engagement;
• Coordinate budget planning, expense reporting, and financial tracking, ensuring compliance and strategic alignment;
• Lead coordination of high-impact meetings, events, and global travel with precision and foresight;
• Prepare executive-level presentations and reports that influence decision-making at the highest level;
• Champion cross-functional collaboration and foster strong networks across global teams.

Interested?

For this role we’re looking for the following education, experience and skills:

• Extensive experience as a senior Assistant supporting VP level leadership in a complex, cross-functional corporate environment;
• Strong organizational and planning skills with attention to detail and confidentiality;
• Proficiency in Microsoft tools (PowerPoint, Excel, Word, Teams); curiosity about digital trends;
• Fluent English, excellent communication skills and ability to build effective relationships;
• Ability to manage multiple priorities and adapt to change with resilience;
• Bachelor’s degree or equivalent experience.