Administrative Assistant (IT Division)

Administrative Assistant (IT Division)

Euroclear

Brussels, Belgium

Your role

This is an exciting opportunity to join a team of assistants, where you will be responsible for providing key administrative and secretarial support to a department head based in Brussels, as well as supporting teams within the division.

A view on your tasks

• Provide secretarial/administrative support to a department head and their teams;
• Use various business software applications (e.g., Word, Excel, PowerPoint, Outlook, …);
• Maintain diaries and handle confidential matters;
• Schedule appointments and arrange meetings, conferences, and travel;
• Initiate follow-up actions where required;
• Respond to routine questions and provide information to optimize the supervisor's time when needed;
• Collaborate with contacts at different levels within the organization, industry, and community;
• Coordinate team events with the support of colleagues.

Technical skills

• You have a bachelor’s or master’s degree and between 2 and 5 years of experience as an Assistant/Secretary/Personal Assistant to senior professionals;
• You are comfortable working with Microsoft Office tools (Outlook, Word, Excel, PowerPoint, SharePoint);
• You are willing to learn additional systems such as Oracle E-Business Suite or Copilot;
• You can provide basic technical support for setting up virtual meetings.

Soft skills

• Positive, service-oriented, and adaptable;
• Discreet, with the ability to handle sensitive material and personal information confidentially;
• Tactful in interactions with colleagues and stakeholders;
• Proactive mindset in organizing (recurring) meetings, business trips, conferences, and client visits;
• Strong organizational skills, with the ability to work independently in a dynamic environment, manage multiple tasks under tight deadlines, and prioritize effectively;
• Eagerness to learn and take on new responsibilities as the role evolves;
• Strong communication skills in English, both written and spoken;
• Ability to convey information clearly and transparently;
• Able to welcome clients and visitors in a professional manner;
• Attention to detail;
• Enjoys working as part of a team.