Planning & Support Officer

Planning & Support Officer

Jan de Nul

Aalst, Belgium

Your Work Context

Are you an administrative all-rounder with a passion for structure, planning and project monitoring? Do you thrive on keeping track of deadlines, coordinating documentation and supporting challenging projects? Then this role is for you. As a Planning & Support Officer, you’ll play a key role in ensuring the smooth running of international offshore energyprojects. Based at our office in Aalst, you’ll ensure that multiple projects stay on track and that all parties involved have the right information and documentation at the right time.

Your Role

As a Planning & Support Officer, you will play a central role in the administrative and documentation management of various projects. You will follow up on project progress and ensure that all project documentation is available on time, so that projects can proceed according to plan.

You monitor the progress of three to four concurrent projects and keep a close eye on the actions, documents and deadlines on the schedule. Thanks to your structured approach, clients, subcontractors and project partners always know what is expected of them.

A selection of your responsibilities:

• You manage and update the project schedule using the designated software and compare the schedule with actual progress;
• You monitor all project documentation and ensure its adherence to deadlines;
• You proactively inform team members, clients, subcontractors and project partners about upcoming activities, changes and deadlines;
• You prioritise the follow-up of a large volume of project documents;
• You closely monitor the various project phases and ensure that all associated steps are initiated and completed on time;
• You identify potential delays or bottlenecks and coordinate with the parties involved;
• You support project management with accurate administrative follow-up and clear reporting.

What do you need to have?

You are a structured and meticulous professional who effortlessly maintains an overview, even when multiple projects and deadlines overlap. You communicate fluently with a wide range of stakeholders, are not afraid to take the initiative, and enjoy following matters through until they are fully completed. Thanks to your proactive approach, you identify bottlenecks in good time and ensure that projects stay on track.

In addition, you have:

• A bachelor’s degree, preferably in Office Management, Supply Chain Management or a similar field;
• A very good knowledge of English, both spoken and written;
• Knowledge of German is a definite advantage;
• A good command of MS Office and strong digital skills, enabling you to quickly learn how to use new software applications;
• A structured approach to work, an eye for detail and a strong sense of responsibility;
• You are excellent at setting priorities and managing multiple projects simultaneously.