Lead Assistant and Back Office

Lead Assistant and Back Office

Cushman & Wakefield

Brussels, Belgium

We are looking for a highly organised and proactive Support Assistant/Back Office professional to join our Valuation Team. In this role, you will provide essential administrative, operational, and organisational support to ensure the smooth day-to-day functioning of the team. You will work closely with valuation professionals and play a key role in coordinating activities, preparing documentation, and supporting internal processes.

Key Responsibilities

Administrative & Back Office Support

• Provide day-to-day administrative support to the Valuation Team;
• Manage and maintain files, databases, and internal documentation;
• Handle correspondence (emails, letters, calls) in Dutch, French, and English.

Invoicing & Financial Administration

• Prepare, review, and process invoices;
• Follow up on billing, payments, and outstanding invoices;
• Liaise with internal finance teams and external clients regarding invoicing matters.

Meetings & Coordination

• Organise meetings, calls, and appointments;
• Prepare agendas, meeting materials, and presentations.

Reporting & Documentation

• Assist in the preparation, formatting, and finalisation of valuation reports;
• Ensure reports meet quality, branding, and confidentiality standards;
• Support data collection and basic analysis for reporting purposes.

Operational Support

• Assist with the daily operational needs of the Valuation Team and Head of Valuation;
• Identify opportunities to improve administrative and operational processes.

Knowledge & Experience

• You have 10 to 15 years of experience in a similar role;
• You have proven experience in handling invoicing processes (high volumes);
• You are fluent in English and in at least one of the two local languages.