Office Manager & Executive Assistant

Office Manager & Executive Assistant

Whirlpool

Grimbergen, Belgium

The team you will be a part of

The Administrative Support team provides secretarial and administrative support for one or more of the organization's executives, requiring discretion, confidentiality, a good understanding of technical and business vocabulary, and a detailed knowledge of the organization's operations, policies, procedures and people. Schedules, guides and manages the key engagements of the leader. Has the ability to clearly articulate communication both internally as well as externally.

This role in summary

Are you a proactive, organized professional with a knack for multitasking and supporting high-level executives? Are you someone who thrives in a fast-paced environment and enjoys being the backbone of office operations? If so, we're looking for a dynamic Office Manager & Executive Assistant to join our team.

Your responsibilities will include

• Provide secretarial and administrative support primarily to the GM of the organization and to other members of the management team;
• Fleet management in coordination with the HR department;
• Internal sales factory SPOC for HR department;
• Organize travel schedules and prepare itineraries and all logistics involved (hotels, transport, arranging visas if applicable, etc.);
• Any support on general Service (real estate, office supplies, all sorts of inter facilities, Post office);
• Organizing events/catering in coordination with the teams;
• Administrative support to the finance team;
• Support all teams in creating PO’s and follow-up on budget;
• Provide competent, efficient, high-level support for senior management, using initiative to address matters that do not require the full attention of the senior managers;
• Concur (expense tool) point of contact to the organization;
• Versatility in addressing potential new duties assigned.

Minimum requirements

• 3-5 years of experience;
• English language proficiency needed - French and Dutch are a nice to have;
• 4 days in the office and Friday from home.