Administrative Trainee

FuelsEurope

Administrative Trainee

FuelsEurope

Brussels, Belgium

Start: As soon as possible
Application deadline: 14th October

This person will develop his/her secretarial skills as a member of the secretarial team which provides support for the executive staff members. His/her activities will include a wide range of administrative tasks under the supervision of a member of the team.

Who are we?

The European Fuel Manufactures Association (based in Brussels) currently represents the interests of 38 companies operating refineries in the EU. Members account for 95% of EU petroleum refining capacity and more than 75% of EU motor fuel retail sales. The Association comprises two divisions:

  • FuelsEurope which represents the industry with the EU Institutions, and aims to promote economically and environmentally sustainable refining, supply and use of refined products in the EU, by providing input and expert advice to the EU Institutions, Member State Governments and the wider community, thus contributing in a constructive and pro-active way to the development and implementation of EU policies and regulations;
  • Concawe whose mission is to conduct research programmes to provide impartial scientific information in order to improve scientific understanding of the environmental health, safety and economic performance aspects of both fuel manufacturing and the distribution and sustainable use of refined products; Assist the development of costeffective policies and legislation by EU institutions and Member States; Allow informed decision making and costeffective legislative compliance by Association members.

What do we offer?

  • One year internship in the form of a “Convention d’immersion professionnelle“;
  • Monthly salary of 1270 € and the reimbursement of the public transport in Brussels;
  • International and dynamic multicultural environment;
  • Possibility to extend to a full contract based on your performance;
  • Enhanced work life balance (working from home, sliding working hours system etc.).

What do we expect from you?

General responsibilities

  • Participation to organise Action Group and Task force meetings;
  • Work closely with, and under the supervision of the other members of the support staff;
  • Provide ad hoc support to Executives.

Specific responsibilities

  • Organise meetings, workshops, audio/web conferences, etc.:
    • Collect and provide all relevant information for internal-external meetings as required;
    • Preparation of availability polls, meeting invitations, etc.;
    • Keep track of responses to meeting invitations;
    • Prepare meeting room (computer, coffee, soft drinks etc.), set up Microsoft Teams when required;
    • Order lunches.
  • General office support:
    • Answer phone calls and welcome visitors;
    • Follow-up invitations to meetings/conferences etc.;
    • Enter new contacts in the database;
    • Format documents and send e-mail/letters;
    • Assist with the preparation and the formatting of presentations (PowerPoint).
  • Work closely with other members of the support staff:
    • Contribute to keeping intranet, extranet and contact database up-to-date;
    • Assist in keeping filing and documentation in order;
    • Participate actively in the Association’s life and in the development of new projects.

What is your professional profile?

  • Education & Experience:
    • You possess a degree/diploma/certificate in Administration;
    • Previous experience in administrative tasks will be considered as an advantage.
  • Skills & Competencies:
    • Team worker;
    • Good oral and written communication abilities;
    • Flexible, diplomatic, with good cultural sensitivity;
    • Independent and autonomous;
    • Able to respect deadlines and tight timing;
    • Excellent spoken and written English is a prerequisite;
    • Excellent computer skills (Word, PowerPoint, Excel…).

To apply, please send your CV, motivation letter and 15 seconds introduction video (optional) to: recruitment@fuelmanufacturers.eu mentioning “Administrative Trainee” in the subject of your e-mail.

By applying for this vacancy, you agree that we use your personal data for recruitment purposes only. All your private information will be deleted from our files after the recruitment process.

Don't forget to mention BrusselsJobs when applying.

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© EuroJobsites 2022

EuroJobsites is a registered company number: 4694396 VAT number: GB 880 9055 04

Registered address: EuroJobsites Ltd, Unit 8, Kingsmill Business Park, Kingston Upon Thames, London, KT1 3GZ, United Kingdom

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