Policy and Administration Support Officer A2, UKRepBrussels (BEL19.389)

UKREP - United Kingdom Permanent Representation to the European Union

Policy and Administration Support Officer A2, UKRepBrussels (BEL19.389)

UKREP - United Kingdom Permanent Representation to the European Union

Brussels, Belgium

The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.

Job Category: UK Permanent Representative's Office
Job Subcategory: UKREP (UK Representation to the EU)

Job Description (Roles and Responsibilities)

The UK Representation to the European Union (UKREP) in Brussels is part of a world-wide network of 230 Diplomatic Posts, representing British political, economic and consular interests overseas and is now looking for a full-time A2L Policy and Administration Support Officer in the Foreign Policy and Development Team at the United Kingdom Representation to the European Union.

This is an exciting time to be working in the UK’s Representation to the EU, as the UK negotiates its future relationship with the European Union. After leaving, the Government wants a deep and special security partnership with the EU, so these jobs will involve helping organise events, projects, visits and campaigns to underpin and take this forward. These are important roles that will increase the efficiency and effectiveness of friendly and dynamic teams by providing high quality administrative and policy support. They would suit highly motivated individuals who enjoy being busy, have excellent organisation skills, and who are flexible and willing to take on new opportunities as they arise. The role would be well suited to an individual with an interest in UK and EU politics and international relations.

Main Duties and Responsibilities

  • Support the design of, and lead on managing and coordinating events, from small workshops to large receptions. Preparation and management of guestlists, catering and logistics, including escorting visitors/guests;
  • Provide support (including secretarial/administrative) for high level visits by Ministers and senior officials coming to Brussels to engage with EU counterparts; and EU counterparts’ visits to the UK; provide secretarial/administrative support at Councils (if applicable, and until we leave the EU in October 2019);
  • Support Desk Officers on development/humanitarian policy files, including research and outreach, both online and in person. Carry out administrative duties, including document retrieval and distribution; preparing briefing packs; arranging set up for external meetings; ordering office supplies; maintaining an orderly office environment; co-ordinating team-wide travel and expenses; budget monitoring;
  • Provide corporate administrative support to the wider Foreign Policy & Development Team, working collaboratively with other Policy & Administrative Support Officers to improve the efficiency and effectiveness of the whole floor;
  • Provide Personal Assistant Support to the Development Counsellor and the team, with occassional diary support to others as required;
  • Occasionally representing the UK at external policy meetings and taking notes of meetings with stakeholders either when accompanying team members or deputising for them at events hosted by stakeholders in Brussels.

Essential qualifications, skills and experience

  • Good knowledge of the EU and its institutions;
  • Fluent command of English (oral and written);
  • Good command of French;
  • Strong IT skills with sound working knowledge of Microsoft Office (including Excel);
  • Proven skills in delivering results under pressure, excellent organisational ability and a proactive results-driven approach to problem solving;
  • Proven ability to work autonomously, support others and deliver results, including in a fast-paced and changing environment;
  • Excellent administrative and organisational skills, with proven ability to manage plan and prioritise tasks and workload;
  • High-quality communications and drafting skills;
  • Strong teamwork and interpersonal skills.

Desirable qualifications, skills and experience

  • Interest in and understanding of international affairs, and UK and EU politics and policy;
  • Previous successful team coordination/PA experience;
  • Ability to think strategically to spot opportunities;
  • European language skills not specified above.

Required competencies

Changing and Improving, Collaborating and Partnering, Managing a Quality Service, Delivering at Pace.

Application deadline: 25 July 2019
Grade: A2 (L)
Type of Position: Full-time, Permanent
Working hours per week: 36.25
Region: Europe, Eastern Europe & Central Asia
Country/Territory: Belgium
Location (City): UK Permanent Representation to the European Union, Brussels
Type of Post: UK Delegation
Number of vacancies: 1
Starting monthly salary (EUR): 3334,47
Start Date: 1 October 2019

Other benefits and conditions of employment

This is a permanent full-time contract for 5 working days (36.25 hours net) per week. Although the appointment is for an indefinite period of time, it is expected that the overall period of service will most probably not exceed two years. This point will be addressed during the recruitment process.

The monthly salary for this position is €3334,47 A2 (L) level.

Please note that Belgian nationals will be paid their salary gross and are expected to comply with their tax obligations through completion of a tax return to the Belgian authorities. Non-Belgian nationals will receive their salary net, minus the deduction of an equivalent level of Belgian tax retained at source. Further information on this will be given to candidates during the recruitment process.

The successful candidates will be subject to professional background checks and security clearance.

Staff recruited locally by the British Diplomatic Missions in Belgium are subject to Terms and Conditions of Service according to local Belgian employment law.

Additional information

Please note that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”.

We advise you to allow enough time to complete and submit your full application, since only applications completed and submitted before the deadline will be considered.

Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.

Please be advised that the British Diplomatic Missions will not be able to meet the travel costs incurred when travelling to the interview, nor the costs connected with relocation if offered a job.

Please be aware that you will only be able to apply to vacancies for Local Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

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© EuroJobsites 2019

EuroJobsites is a UK registered company number: 4694396 VAT number: GB 880 9055 04

Registered address: EuroJobsites Ltd, Unit 8, Kingsmill Business Park, Kingston Upon Thames, London, KT1 3GZ, United Kingdom

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