Executive Assistant to Service Line Chief

Executive Assistant to Service Line Chief

Vector Synergy

Mons, Belgium

Skills, knowledge, experience required:

  • A Master’s or Bachelor’s Degree, preferably in business administration (MBA), with 5 years’ relevant experience;
  • Minimum 3 years’ experience in providing support to Senior Management or equivalent industry leader with over 350 employees in a large organisation with over 3000 employees (equivalent to the NATO Communications and Information Agency’s (NCIA’s) size);
  • Expertise in:
    • Business administration;
    • Business communication;
    • Business ethics;
    • Business strategy.
  • Expertise in using:
    • MS SharePoint;
    • MS Office;
    • MS Outlook.
  • Excellent communication and organisation skills;
  • High analytical and statistic skills;
  • Fluency in English.

Desirable:

  • Profound information knowledge management (IKM) and/or marketing knowledge and expertise;
  • Industry experience.

Duties/role:

  • Providing support to the Service Line Chief (SLC) to improve IKM, communication, marketing, and business administration;
  • Acting as the catalyst for all incoming messages, calls, and correspondence to the SLC, assessing relevance, impact, and priority;
  • Ensuring high quality of all documents for the SLC’s review and approval;
  • Preparing high quality briefings, repots, and correspondence to internal and external Senior stakeholders;
  • Preparing the SLC for Senior Management meetings;
  • Advising other admin staff on what is when expected from the Service Areas, in what format;
  • Training them up to deliver better quality products and managing changes;
  • Liaising with internal and external Senior Management assistants (COO, COS, GM), Allied Command Operations (ACO), Allied Command Transformation (ACT), Strategic Commands, etc.;
  • Organising the SLC’s schedule and email correspondence;
  • Taking meeting minutes and following up on the SLC’s taskings and actions to others.

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© EuroJobsites 2021

EuroJobsites is a registered company number: 4694396 VAT number: GB 880 9055 04

Registered address: EuroJobsites Ltd, Unit 8, Kingsmill Business Park, Kingston Upon Thames, London, KT1 3GZ, United Kingdom

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