Executive Assistant to Service Line Chief
Executive Assistant to Service Line Chief
Vector Synergy
Mons, Belgium
Skills, knowledge, experience required:
- A Master’s or Bachelor’s Degree, preferably in business administration (MBA), with 5 years’ relevant experience;
- Minimum 3 years’ experience in providing support to Senior Management or equivalent industry leader with over 350 employees in a large organisation with over 3000 employees (equivalent to the NATO Communications and Information Agency’s (NCIA’s) size);
- Expertise in:
- Business administration;
- Business communication;
- Business ethics;
- Business strategy.
- Expertise in using:
- MS SharePoint;
- MS Office;
- MS Outlook.
- Excellent communication and organisation skills;
- High analytical and statistic skills;
- Fluency in English.
Desirable:
- Profound information knowledge management (IKM) and/or marketing knowledge and expertise;
- Industry experience.
Duties/role:
- Providing support to the Service Line Chief (SLC) to improve IKM, communication, marketing, and business administration;
- Acting as the catalyst for all incoming messages, calls, and correspondence to the SLC, assessing relevance, impact, and priority;
- Ensuring high quality of all documents for the SLC’s review and approval;
- Preparing high quality briefings, repots, and correspondence to internal and external Senior stakeholders;
- Preparing the SLC for Senior Management meetings;
- Advising other admin staff on what is when expected from the Service Areas, in what format;
- Training them up to deliver better quality products and managing changes;
- Liaising with internal and external Senior Management assistants (COO, COS, GM), Allied Command Operations (ACO), Allied Command Transformation (ACT), Strategic Commands, etc.;
- Organising the SLC’s schedule and email correspondence;
- Taking meeting minutes and following up on the SLC’s taskings and actions to others.
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