Grants & Operations Officer

Grants & Operations Officer

BFFP - Break Free From Plastic

Brussels or Remote, Belgium

About you

You are a passionate and organised person experienced in administration, grant management, project management and/or events organisation. You know how to streamline the operations of a small but very dynamic team and are enthusiastic about solving problems at the service of a systemic change.

You are very good at anticipating challenges, jumping on opportunities, and quickly finding creative solutions. You have a particular appetite for organisational tasks and you have a strong attention to detail.

You excel at personal relations and enjoy teamwork; are capable of running different tasks simultaneously and like working in an agile international environment. You are passionate about environmental and social justice, with a particular interest in plastic.

About the role

As the BFFP Europe Grants and Operations Officer, you are responsible for the administration of BFFP Europe’s grants, and the operations and administration matters of its coordination team.

Grants administration (≈50%)

  • Prepare financial reports in accordance with funder’s requirements and in coordination with the Ops team of BFFP Europe host organisation
  • Monitor the budget, process invoices and prepare payments
  • Lead on creation and implementation of procurement and internal financial procedures
  • Lead on members’ subgranting agreements and reporting

Operations and administration (≈50%)

Provide administration support, including:

  • Relationship with providers (managing contracts, invoices, etc. and liaising with ZWE finance representative)
  • Database management
  • Expenses management
  • Team travel booking (book travel and accommodation, etc.)
  • Managing internal tools and operations, in particular tools such as Slack, Asana, Google drive, Zoom, (internal) mailing lists
  • Onboarding new team members on operations, tools and administrative matters
  • Liaising with ZWE HR representative on HR matters

Coordinate events (in-person, ‘hybrid’, and online):

  • Manage the scheduling, invitation and registration processes, budgeting and liaising with suppliers, follow-up with the invitees, including reimbursements if relevant

Person specification

Experience

Essential

  • Administrative and operations experience
  • Experience in leading and organising engaging meetings and events

Desirable

  • Experience in grant management
  • Experience with project and events management, including budgeting and fundraising, at international level
  • Experience in working for an NGO
  • Experience in working with people from different cultures and nationalities in a way that facilitates intersectional approach

Knowledge, skills and understanding

Essential

  • Excellent command in English (spoken and written), as well as ability to work with non-native English speakers
  • Excellent organisational skills and attention to details

Desirable

  • Solid IT competences with collaborative tools (Google Drive, Slack, Asana, Zoom, Google Groups)
  • Other languages, apart from English are a plus

Personal qualities

Essential

  • Excellent interpersonal skills and team player
  • Capacity to running different tasks simultaneously
  • Appetite for working in an agile international environment
  • Willingness to work with flexible schedule, as required

Desirable

  • Problem-solving attitude and results-oriented
  • Commitment to accuracy, efficiency and a high standard of work
  • Willingness to take initiatives

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© EuroJobsites 2022

EuroJobsites is a registered company number: 4694396 VAT number: GB 880 9055 04

Registered address: EuroJobsites Ltd, Unit 8, Kingsmill Business Park, Kingston Upon Thames, London, KT1 3GZ, United Kingdom

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