Working under the supervision of the Management Assistant Coordinator, your main responsibilities will be:
Managing the agenda of our executive team, managers and directors, PA responsibilities;
Travel arrangements (and everything that involves a travel abroad);
Taking calls and dealing with clients, suppliers and partners;
Welcoming clients and guiding them to the relevant person or meeting room;
Meeting and event preparation and organization;
Office management: being responsible for identifying any needs, placing new orders and controlling office material stock, as well as controlling facilities;
Invoice processing and Purchase Order Management related to facilities;
Coordinate with the different business support departments;
Handle general administrative requests.
REQUIREMENTS
At least 8 years previous experience in a similar position;
Personal assistant who has a taste in the international business environments;
Ability to manage own workload and prioritize well;
Great attention to detail (especially when checking documents & agenda);
Good on coordinating successful meetings and events;
Being discrete with confidential information (will be exposed to sensitive information);
You are a good team player with strong interpersonal skills;
You are able to work in a challenging environment, manage many tasks simultaneously while being close to the working environment;
Strong computer skills on Outlook, PowerPoint, Word, and Excel;
Manage and prioritize several competing requests at a time;
Experience of arranging travels for managers (ideally on a global level);
Flexibility to adapt to a constantly changing environment;
Fluent in English & French is required. Spanish & Dutch are an asset.