Office Management Assistant

Office Management Assistant

NTT DATA

Brussels, Belgium

Your role

Working under the supervision of the Management Assistant Coordinator, your main responsibilities will be:

  • Managing the agenda of our executive team, managers and directors, PA responsibilities;
  • Travel arrangements (and everything that involves a travel abroad);
  • Taking calls and dealing with clients, suppliers and partners;
  • Welcoming clients and guiding them to the relevant person or meeting room;
  • Meeting and event preparation and organization;
  • Office management: being responsible for identifying any needs, placing new orders and controlling office material stock, as well as controlling facilities;
  • Invoice processing and Purchase Order Management related to facilities;
  • Coordinate with the different business support departments;
  • Handle general administrative requests.

REQUIREMENTS

  • At least 8 years previous experience in a similar position;
  • Personal assistant who has a taste in the international business environments;
  • Ability to manage own workload and prioritize well;
  • Great attention to detail (especially when checking documents & agenda);
  • Good on coordinating successful meetings and events;
  • Being discrete with confidential information (will be exposed to sensitive information);
  • You are a good team player with strong interpersonal skills;
  • You are able to work in a challenging environment, manage many tasks simultaneously while being close to the working environment;
  • Strong computer skills on Outlook, PowerPoint, Word, and Excel;
  • Manage and prioritize several competing requests at a time;
  • Experience of arranging travels for managers (ideally on a global level);
  • Flexibility to adapt to a constantly changing environment;
  • Fluent in English & French is required. Spanish & Dutch are an asset.

Apply Now

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© EuroJobsites 2022

EuroJobsites is a registered company number: 4694396 VAT number: GB 880 9055 04

Registered address: EuroJobsites Ltd, Unit 8, Kingsmill Business Park, Kingston Upon Thames, London, KT1 3GZ, United Kingdom

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