Office Management Assistant
Office Management Assistant
NTT DATA
Brussels, Belgium
Your role
Working under the supervision of the Management Assistant Coordinator, your main responsibilities will be:
- Managing the agenda of our executive team, managers and directors, PA responsibilities;
- Travel arrangements (and everything that involves a travel abroad);
- Taking calls and dealing with clients, suppliers and partners;
- Welcoming clients and guiding them to the relevant person or meeting room;
- Meeting and event preparation and organization;
- Office management: being responsible for identifying any needs, placing new orders and controlling office material stock, as well as controlling facilities;
- Invoice processing and Purchase Order Management related to facilities;
- Coordinate with the different business support departments;
- Handle general administrative requests.
REQUIREMENTS
- At least 8 years previous experience in a similar position;
- Personal assistant who has a taste in the international business environments;
- Ability to manage own workload and prioritize well;
- Great attention to detail (especially when checking documents & agenda);
- Good on coordinating successful meetings and events;
- Being discrete with confidential information (will be exposed to sensitive information);
- You are a good team player with strong interpersonal skills;
- You are able to work in a challenging environment, manage many tasks simultaneously while being close to the working environment;
- Strong computer skills on Outlook, PowerPoint, Word, and Excel;
- Manage and prioritize several competing requests at a time;
- Experience of arranging travels for managers (ideally on a global level);
- Flexibility to adapt to a constantly changing environment;
- Fluent in English & French is required. Spanish & Dutch are an asset.
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