Office Manager
Office Manager
ELO - European Landowners' Organization
Brussels, Belgium
The European Landowners Organization (https://www.europeanlandowners.org) based in Brussels, represents the interest of private landowners and land managers. As such it is actively involved in agriculture and environment policies among others, organises events linked to these core areas and participates in EU-funded projects with its sister organisation Friends of the Countryside. To strengthen our administrative team we are looking for a m/f Office Manager.
Job Purpose
The Office manager works together with the administrative team to ensure smooth running of the office, efficient supplier management and oversees processes, procedures and tools.
Job Description
The position is based in Brussels covering the following tasks:
- Organize the office layout and order stationery and equipment;
- Maintain the office condition and arrange necessary repairs;
- Partner with HR to update and maintain office policies as necessary;
- Organise office operations and procedures;
- Coordinate with external IT suppliers;
- Ensure that all items are invoiced and paid on time;
- Log in supplier invoices;
- Reconcile credit card statements;
- Manage contract and price negotiations with office vendors and service providers;
- Liaise with building management;
- Manage office budget, ensure accurate and timely reporting;
- Assist in the onboarding process for new hires;
- Plan in-house or off-site activities, like parties, celebrations and conferences;
- Secure a good relationship with internal and external stakeholders;
- Secure a positive and professional image of ELO.
Profile
- 2 to 5 years experience in a similar role;
- Fluency in English & French;
- Ability to prioritise;
- Good organisation, rigorous, attention to detail;
- Understanding of budgets and financials;
- Knowledge of Odoo is a plus;
- Good knowledge of word;
- Good interpersonal skills;
- Flexibility, creativity, initiative;
- Team-player, deadline-driven.
Offer
- Open-ended contract in a dynamic environment;
- Benefits in line with experience.
Applications should be sent in the form of a CV with accompanying letter before July 8 to: anne.marchadier@elo.org.
