Executive Personal Assistant

Executive Personal Assistant



Your key responsibility will be to:

  • Handle the agenda, organize internal and external meetings;
  • Book international travels. Follow up on expenses in line with Euroclear travel policies and coordinate with relevant teams of external mandates for expenses related to these mandates;
  • Handle necessary travel documents, Visa’s, passports,…;
  • Handle administrative tasks, e.g. submitting/uploading forms, follow up, make appointments where in-depth discussion are needed;
  • Recording of registrations to seminars and follow up on practicalities, invoices, e.g. Eurofi, COP, Davos, IMF, ...;
  • Be in close contact with the staff of the Corporate Secretariat team to prepare the ESA Board cycle, and other logistics for the Boards and Committees;
  • Screen incoming calls and emails as well as handle confidential matters;
  • Reviewing, printing and lay-out of documents;
  • Use an array of business software applications (e.g., word processing, presentation and spreadsheet);
  • Connect with stakeholders at all levels inside and outside of the organization.

You have:

  • A bachelor or master's degree and at least 5 years' of experience as an Executive/Personal Assistant of senior managers;
  • Proactive mindset in scheduling travels, (recurrent) meetings, workshops....;
  • Knowledge in different software packages of Microsoft Office (Word, Excel, and PowerPoint);
  • Very efficient organizational skills, and the ability to work independently in a multifaceted environment on multiple tasks and under tight deadlines; know how to prioritize;
  • Strong communication skills in English;
  • Ability to transmit information clearly and transparently.

You are:

  • Able to provide minimal technical support for setting up hybrid meetings;
  • Willing to learn other programs and tools used in Euroclear;
  • Proactive and accurate;
  • Resilient, positive and flexible;
  • Creative in problem-solving;
  • Discrete, as you will get exposure to sensitive materials and personal information;
  • Tactful towards direct colleagues and within the organization;
  • Interested in learning and tackling new responsibilities as role and experience grows;
  • Detailed oriented.

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