HR Generalist

BorgWarner

Bascharage, Luxembourg

Major Accountabilities

  • Recruitment: Execute all hiring activities in Workday. (e.g. job requisition, staffing, onboarding).
  • Prepare, draft and publish internal job posting announcement at site level.
  • Enter all applicants in applicant tracking system (Workday and/or offline tracker), follow up their application status. Send automatic reply messages for respective applicants during the recruitment cycle.
  • Schedule/organize technical interviews and HR interviews accordingly.
  • Collaborate with internal HR mobility team as well as external service providers in case of relocation/work & residence permit needed and ensure transactions are done in a timely manner.
  • Run ad-hoc recruitment reports in Workday.
  • Onboarding Prepare and send welcome email to the new comer at least 1 month in advance of official employment start date, ensure an inclusive and welcoming environment.
  • Follow up with new comer required hiring documents as a part of onboarding administrative process.
  • Follow up on each new comers with managers and dedicated support function to ensure a qualitative onboarding: onboarding checklist, Company badge, IT equipment & network accesses are ready.
  • Draft and publish local organizational announcements for new comers.
  • Schedule and organize onboarding/company introduction sessions in collaboration with presenters.
  • Employee TransferPrepare transfer letters accordingly.
  • Follow up each employee transfer in order to ensure the reliability of headcount report, provide information to site HR operations on time.
  • Draft and publish local organizational announcements in case of people move.
  • Offboarding Coordinate employee exit process with employee and manager (notification period, end date of employment, remaining vacation days etc.).
  • Schedule exit interview meeting with employee, ensure that all assigned Company assets are brought back by employee on last day of employment date.
  • Coordinate and follow up whole offboarding process with respective internal stakeholders (IT, safeguard, reception, fleet management, HR operations, finance etc.).
  • Files Maintenance Ensure that all necessary core HR related documents are filled and stored properly within employee's personnel file. No official document to be missing in case of need.
  • Tracking Accuracy Enter new hiring/staffing information to the internal site HR tracker. No actions to be pending. No item missing for payroll integration.
  • Enter employee transaction (transfer/one time payment/salary change etc.) information to the internal site HR tracker. No actions to be pending. No item missing for payroll integration.
  • Enter departure/termination information to the internal site HR tracker. No actions to be pending. No item missing for payroll integration.
  • Workday Data Entry & Data Accuracy Maintain Workday data entry & process integrity. Close follow-up for in progress employee transactions (onboarding, transfer, offboarding, c&b changes etc.) in Workday. No items in payroll reconciliation to be pending. Work closely together with site HR operations team to ensure data accuracy.
  • Administrative support for employees. Prepare employment work certificate when necessary (business travel, end of employment, any other reasons etc.).
  • Paternity/Maternity/Parental LeaveManage parental leave request and coordinate with relevant stakeholders (both eternal and internal). Prepare parental leave addendum paperwork, follow up with government authorities, enter all parental/maternity/paternity leave in offline tracker as well as in Workday system.
  • People Analytics & Reporting Collect, analyze and report people analytics when necessary.
  • Support and assist HRBP for ad-hoc reports.

Required Qualifications

  • Educational Background: Master degree in HR, business or related studies.
  • Years of Relevant Experience: 3-5 years’ experience in related area (HR Analyst, HR Assistant etc.) within a matrix & complex environment is an asset.
  • Languages: English. Any other European language is an asset.
  • Required Technical Skills: Workday, Microsoft Office (Excel, Powerpoint, Word, Outlook) applications.

Required Skills & Competencies:

  • Good organizational skills.
  • Good interpersonal skills.
  • Team oriented.
  • Result oriented.
  • Customer centric.
  • High level of cultural sensitivity, diversity and integrity.
  • Ability to work in a fast-paced environment.

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© EuroJobsites 2021

EuroJobsites is a registered company number: 4694396 VAT number: GB 880 9055 04

Registered address: EuroJobsites Ltd, Unit 8, Kingsmill Business Park, Kingston Upon Thames, London, KT1 3GZ, United Kingdom

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