HR Generalist

HR Generalist

BorgWarner

Bascharage, Luxembourg

Major Accountabilities

• Recruitment: Execute all hiring activities in Workday. (e.g. job requisition, staffing, onboarding).
• Prepare, draft and publish internal job posting announcement at site level.
• Enter all applicants in applicant tracking system (Workday and/or offline tracker), follow up their application status. Send automatic reply messages for respective applicants during the recruitment cycle.
• Schedule/organize technical interviews and HR interviews accordingly.
• Collaborate with internal HR mobility team as well as external service providers in case of relocation/work & residence permit needed and ensure transactions are done in a timely manner.
• Run ad-hoc recruitment reports in Workday.
• Onboarding Prepare and send welcome email to the new comer at least 1 month in advance of official employment start date, ensure an inclusive and welcoming environment.
• Follow up with new comer required hiring documents as a part of onboarding administrative process.
• Follow up on each new comers with managers and dedicated support function to ensure a qualitative onboarding: onboarding checklist, Company badge, IT equipment & network accesses are ready.
• Draft and publish local organizational announcements for new comers.
• Schedule and organize onboarding/company introduction sessions in collaboration with presenters.
• Employee TransferPrepare transfer letters accordingly.
• Follow up each employee transfer in order to ensure the reliability of headcount report, provide information to site HR operations on time.
• Draft and publish local organizational announcements in case of people move.
• Offboarding Coordinate employee exit process with employee and manager (notification period, end date of employment, remaining vacation days etc.).
• Schedule exit interview meeting with employee, ensure that all assigned Company assets are brought back by employee on last day of employment date.
• Coordinate and follow up whole offboarding process with respective internal stakeholders (IT, safeguard, reception, fleet management, HR operations, finance etc.).
• Files Maintenance Ensure that all necessary core HR related documents are filled and stored properly within employee's personnel file. No official document to be missing in case of need.
• Tracking Accuracy Enter new hiring/staffing information to the internal site HR tracker. No actions to be pending. No item missing for payroll integration.
• Enter employee transaction (transfer/one time payment/salary change etc.) information to the internal site HR tracker. No actions to be pending. No item missing for payroll integration.
• Enter departure/termination information to the internal site HR tracker. No actions to be pending. No item missing for payroll integration.
• Workday Data Entry & Data Accuracy Maintain Workday data entry & process integrity. Close follow-up for in progress employee transactions (onboarding, transfer, offboarding, c&b changes etc.) in Workday. No items in payroll reconciliation to be pending. Work closely together with site HR operations team to ensure data accuracy.
• Administrative support for employees. Prepare employment work certificate when necessary (business travel, end of employment, any other reasons etc.).
• Paternity/Maternity/Parental LeaveManage parental leave request and coordinate with relevant stakeholders (both eternal and internal). Prepare parental leave addendum paperwork, follow up with government authorities, enter all parental/maternity/paternity leave in offline tracker as well as in Workday system.
• People Analytics & Reporting Collect, analyze and report people analytics when necessary.
• Support and assist HRBP for ad-hoc reports.

Required Qualifications

• Educational Background: Master degree in HR, business or related studies.
• Years of Relevant Experience: 3-5 years’ experience in related area (HR Analyst, HR Assistant etc.) within a matrix & complex environment is an asset.
• Languages: English. Any other European language is an asset.
• Required Technical Skills: Workday, Microsoft Office (Excel, Powerpoint, Word, Outlook) applications.

Required Skills & Competencies:

• Good organizational skills.
• Good interpersonal skills.
• Team oriented.
• Result oriented.
• Customer centric.
• High level of cultural sensitivity, diversity and integrity.
• Ability to work in a fast-paced environment.

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Luxembourg     Business     Human Resources     BorgWarner